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Assigning tasks to team members can be a challenging task for a leader, especially one that is used to doing all the work. However, delegating tasks is necessary to ensure the pace and the quality of the output. Below are some steps that can help team leaders and managers distribute tasks to their members:
Assess the strengths and weaknesses of each member
It’s best to give employees tasks that they know they’ll be able to do well to avoid frustration and unnecessary tension. If they have no choice but to do work outside of their expertise, their immediate superior must check from time to time or assign a coworker who can help accomplish the task faster. Assigning tasks according to an employee’s capabilities will boost their morale and encourage them to give their best for the whole team’s success.
Break the team into smaller groups
If one employee can’t handle the whole task, then it’s best to find one or two other members to finish it. Small groups will keep members accountable and responsible for their part of the project. It will also improve the skills of members who are lacking in some areas. Best of all, small groups will facilitate better working relationships within the team.
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Communicate instructions clearly
Some leaders dread delegation because they think they won’t be able to explain the whole plan and strategy to their members. Others don’t want to take responsibility for mishaps and delays. When it comes to this aspect, it’s better to instruct members verbally and in writing to ensure that members will have a guide even with their specific tasks. Allow members to ask questions about their role in the project to prevent misunderstanding.
Leaders shouldn’t be afraid to trust their employees especially when the project at hand is crucial to the company. Delegating tasks will empower employees and at the same time, enable the leader to properly oversee operations without feeling too burdened.
Emile Haddad is a Seattle, WA-based business coach. Find out more about effective business strategies on this blog.
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